Quick Answer
Aira's Calendly integration connects your AI receptionist to Calendly via Zapier. When Aira answers a call, it can automatically send the caller's details, call summary, transcript, and outcome to Calendly. Common use cases include send the caller a Calendly booking link via SMS via Aira, auto book directly into your Calendly availability when caller confirms, and trigger a confirmation email after the booking is made. Setup takes minutes through Zapier and works on every paid Aira plan, starting at $24.95 per month.
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Calendly Integration
Aira plus Calendly (via Zapier)
Send Aira call data to Calendly automatically. Set up in minutes through Zapier, no developers required.
What is Calendly?
The leading appointment scheduling tool for individuals and teams.
3 ways Aira works with Calendly
Every Aira call can fire a Zap. Here are the most common workflows service businesses build.
Send the caller a Calendly booking link via SMS via Aira
Auto book directly into your Calendly availability when caller confirms
Trigger a confirmation email after the booking is made
How to connect Aira to Calendly
- 1
Enable Zapier in Aira
Open your Aira workspace and go to Settings, then Integrations, then Zapier. Toggle Zapier on to expose Aira as a trigger source.
- 2
Connect Aira's Zapier app
Inside your Zapier account, search for the Aira app, click Connect, and authorize using the workspace key Aira shows you.
- 3
Pick a trigger event
Choose Call Started, Call Completed, or Call Summary Ready. Most teams start with Call Completed since it carries the full payload including transcript and summary.
- 4
Connect Calendly as the action
Add Calendly as the action step in your Zap, then map the Aira fields you want to send into Calendly.
Calendly integration FAQs
Is the Calendly integration native or Zapier based?
Today, the Aira to Calendly connection runs through Zapier. A native Calendly integration is on the roadmap. The Zapier path covers every Aira event, so you can ship the workflow today and switch to native later without rebuilding logic.
Do I need a paid Zapier plan to connect Calendly?
Free Zapier covers most single step Zaps, which is enough for actions like creating a record from a call. Multi step Zaps (filter, then create, then notify, for example) typically need a paid Zapier plan.
What Aira plan do I need for the Calendly integration?
Zapier and webhook delivery are available on every paid Aira plan, starting at $24.95 per month.
How fast does Aira send data to Calendly?
The webhook fires within seconds of the trigger event. For call_completed, that means the payload, including summary and transcript, hits Zapier as soon as the call ends.
What can Aira send to Calendly?
When Aira finishes a call, it can push the call summary, the call outcome, caller details, and structured fields you collected during the conversation to Calendly via Zapier. You map exactly which fields you want inside your Zap, so the Calendly record you create matches your existing schema.
Can I trigger different Calendly actions based on call outcome?
Yes. Aira sends the call outcome (booked, transferred, message taken, qualified, and others) on every event. Add a Zapier filter or paths to route each outcome to a different Calendly action. For example, route booked calls to one workflow and message-taken calls to another.
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Connect Aira to Calendly today
Plans start at $24.95/mo. Webhook and Zapier delivery are included on every paid plan, no per integration fees.