Quick Answer
Aira's Google Calendar integration connects your AI receptionist to Google Calendar via Zapier. When Aira answers a call, it can automatically send the caller's details, call summary, transcript, and outcome to Google Calendar. Common use cases include auto create a calendar event when Aira books an appointment, block time on your calendar based on Aira captured job durations, and sync availability so Aira only books when you're truly free. Setup takes minutes through Zapier and works on every paid Aira plan, starting at $24.95 per month.
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Google Calendar Integration
Aira plus Google Calendar (via Zapier)
Send Aira call data to Google Calendar automatically. Set up in minutes through Zapier, no developers required.
What is Google Calendar?
Google's calendar for scheduling, used by millions of teams for personal and business booking.
3 ways Aira works with Google Calendar
Every Aira call can fire a Zap. Here are the most common workflows service businesses build.
Auto create a calendar event when Aira books an appointment
Block time on your calendar based on Aira captured job durations
Sync availability so Aira only books when you're truly free
How to connect Aira to Google Calendar
- 1
Enable Zapier in Aira
Open your Aira workspace and go to Settings, then Integrations, then Zapier. Toggle Zapier on to expose Aira as a trigger source.
- 2
Connect Aira's Zapier app
Inside your Zapier account, search for the Aira app, click Connect, and authorize using the workspace key Aira shows you.
- 3
Pick a trigger event
Choose Call Started, Call Completed, or Call Summary Ready. Most teams start with Call Completed since it carries the full payload including transcript and summary.
- 4
Connect Google Calendar as the action
Add Google Calendar as the action step in your Zap, then map the Aira fields you want to send into Google Calendar.
Google Calendar integration FAQs
Is the Google Calendar integration native or Zapier based?
Today, the Aira to Google Calendar connection runs through Zapier. A native Google Calendar integration is on the roadmap. The Zapier path covers every Aira event, so you can ship the workflow today and switch to native later without rebuilding logic.
Do I need a paid Zapier plan to connect Google Calendar?
Free Zapier covers most single step Zaps, which is enough for actions like creating a record from a call. Multi step Zaps (filter, then create, then notify, for example) typically need a paid Zapier plan.
What Aira plan do I need for the Google Calendar integration?
Zapier and webhook delivery are available on every paid Aira plan, starting at $24.95 per month.
How fast does Aira send data to Google Calendar?
The webhook fires within seconds of the trigger event. For call_completed, that means the payload, including summary and transcript, hits Zapier as soon as the call ends.
What can Aira send to Google Calendar?
When Aira finishes a call, it can push the call summary, the call outcome, caller details, and structured fields you collected during the conversation to Google Calendar via Zapier. You map exactly which fields you want inside your Zap, so the Google Calendar record you create matches your existing schema.
Can I trigger different Google Calendar actions based on call outcome?
Yes. Aira sends the call outcome (booked, transferred, message taken, qualified, and others) on every event. Add a Zapier filter or paths to route each outcome to a different Google Calendar action. For example, route booked calls to one workflow and message-taken calls to another.
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Connect Aira to Google Calendar today
Plans start at $24.95/mo. Webhook and Zapier delivery are included on every paid plan, no per integration fees.